Hi Everyone. For the past year I have seen an uptick in search queries for how to manage Site Owners in SharePoint – which led people to an article and solution I published in the early days of this blog. Obviously this is still a challenge that needs a more robust solution. So I began to research what features and capabilities people were looking for in managing site owners. Everyone I asked were looking some common capabilities – including: a central place to manage site owners; have a site owner be set or selected when the site is provisioned; and identify inactive owners. I think I now have a solution that meets all of these challenges and more.
Announcing Site Owner Manager 2.0 – which will be available shortly for on-prem versions of SharePoint 2013, 2016 and 2019*. Here are some of the key features:
- Ability to manage all site owners from a single control panel in Farm Administration
- Site owner information displays automatically at the bottom of the Left Navigation panel (see screenshots below) or can be added to any custom element (DIV, SPAN, etc) in your custom branding; users can easily see and contact their site owner – reducing calls to your admins or helpdesk
Solution scans all existing sites and make suggestions for site owners based on the following criteria
Suggested owner can be the original creator of the site
- Suggested owner can be determined based on an analysis of the individual site – taking into account most significant content-authors and/or users with full-control permissions on the site
- Suggested Owners can be automatically used as Current Owners if no current owner is specified
- System also keeps Previous Owner information as well as who initiates a change in ownership
- Identifies orphaned/removed sites and inactive owners automatically
- Ability to get alerts when Site Owners are changed by other admins
- Ability to email all active site owners directly from the Farm Administrator console – great for alerting owners to outages, changes and other announcements targeted only to site owners
- Fast installation and immediately adds value as the tedious process of identifying site owners goes away
- Free 15-day evaluation version; limited to the first 5 sites in each web application; activates to full product with license key – no reinstallation necessary
- Farm license – no per-user or other pesky licensing nonsense. Unlimited sites, web applications and users on a single SharePoint Farm.
- Access to the developer for any issues or feature requests/improvements
- The solution is currently being beta tested by several folks while I finish up my own punch-list, documentation and such to get the product ready for launch. Probably looking at sometime in early February 2019.
- Final pricing has not been determined yet; I expect it to fall in the $500-800 USD range; Paid-support will also be available at $250/yr per farm license
- What about SharePoint Online? SPO is a very different beast to the on-prem product and presents different challenges. If there is enough interest I will look into it; send me feedback.
Screenshot showing the Site Owner control present in the Left-Navigation; Clicking on the user name will open their profile page; Link also supports presence/SIP information
Site Admins can easily update the Site Owner by going to Site Settings and choosing Set/Change Site Owner under Site Administration
Set/Change Site Owner screen
The management tools and settings are contained in Central Administration under System Settings/Farm Management
The Manage Site Owners screen; This is implemented as a standard SharePoint list – which means it has all of the same capabilities – including exporting this data to Excel, setting custom alerts, bulk loading data in Quick Edit mode and more.
Default settings for the Site Owner Manager
Email Site Owners screen; Outbound SMTP needs to be configured in the farm to use this feature
Look for more information on this coming soon. If you are interested in evaluating the product please reach out to me so I can get it into your hands as soon as possible. Thanks!
* SharePoint 2019 support may be limited to Classic Experience sites due to limitations inherent to the newer Modern sites. Final support may change on or before launch.